HR Systems and Data Analyst
Contents
• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information
Location
Bristol
About The Job
Job summary
• Have you got skills in Management Information reporting and/or data analysis?
• Are you an effective communicator, with an eye for detail and the confidence to network with lots of people?
• Do you thrive in a fast-paced environment, setting goals and achieving deadlines to a consistently high standard?
• Looking for a role where you will benefit from being in an inclusive environment, supported to work at your best?
We have a unique opportunity to join our HR team in a newly appointed role at the Vehicle Certification Agency. If you are seeking versatility and a project you can get stuck in, please take a further look. For more information about this position, our HR team and the Finance and Resources directorate; check out our role profile and candidate pack attached.
About Us
Our work is focused on improving vehicle safety and environmental protection by providing robust testing and certification to national and internationally recognised standards. We are a part of the Department of Transport as the designated UK Vehicle Type Approval Authority. With more than 40 years experience, we have become one of the largest and well-respected approval bodies around. This position has been built on a reputation for technical expertise and quality, which is at the heart of everything we do, and what you could be a part of.
Do not just take our word for it, here is Jamie, a HR Business Partner at the VCA, to tell you more.
Job Description
This role has been appointed to support the Agency with the implementation of the Unity Project, which seeks to align our HR and payroll systems with the Department of Transport (DfT) group. You will need experience of Management Information (MI) systems and reporting data in a variety of formats, as a fundamental part of the role.
Reporting to the senior HR Manager, and with the support of your team and peers, you will lead the data collection for the Unity Project, and will be responsible for extracting and presenting this information accurately. We are seeking an effective communicator, with an attention to detail, who can engage with colleagues and audiences from across your profession. You will need to lead with positivity and assurance as we work to improve our systems and ways of working.
It is important you can adapt in a fast-paced environment, working closely on this project, as well as supporting the HR team with tasks and projects requiring your expertise and skill.
Joining the VCA and our HR team, you will immediately benefit from being in an inclusive environment where you will be supported and guided, with opportunities for additional professional and personal development, to achieve your best. Our benefits package enables the chance to strike a work-life balance, with flexible working arrangements and policies to help you work comfortably.
Your main duties will include but will not be limited to:
• Leading the data collection for the Unity Project, working with Project Leads across DfT.
• Supporting HR systems implementation, integration and user acceptance testing.
• Aggregating and analysing data from the payroll and HR system.
To see the full role information, please see the attached Role Profile.
Person specification
About You
To do well in this role you will need;
• To be an advanced user of MS Excel, including the use of graphs, formulas and pivot tables.
• MI reporting experience.
• Working with Management Information systems.
• Strong analytical skills with the ability to communicate technical specifications to non-technical business users in a clear and effective style.
• Experience of reporting, validating and assuring the quality of data.
• Creating and developing reports.
• Presenting, communicating and disseminating data analysis outputs.
• Working with a range of stakeholders, both internal and external to an organisation.
• Strong partnering, collaborating, and influencing skills.
• Strong organisational skills.
Additional Information
This role is suitable for hybrid working, and therefore a combination of workplace and home-based working can be accommodated subject to business requirements. Hybrid working is a non-contractual arrangement where employees have the flexibility to work remotely combined with a minimum of 60% of their working time a month at either their principal workplace (one of the locations cited in the advert) or, when required for business reasons, visiting stakeholders and colleagues, or carrying out detached duty in another VCA workplace. There may be occasions where you are required to attend above the minimum expectation.
If you have questions regarding how hybrid working is practiced within the business area, or any reasonable adjustments or flexible working arrangements you may currently have or need in place if successful in your application, please contact the Vacancy Holder (see advert for contact details).
VCA does not offer Visa sponsorship. Candidates should ensure they have the appropriate rights to work in the UK before application.
Please note that whilst we welcome applications from candidates seeking part-time hours, with this role there is a business requirement for the successful candidate to work a minimum of 30 hours per week.
This post is offered on a Fixed Term Appointment (FTA) basis to complete a finite piece of work.
Permanent Civil Servants will be appointed on an inward loan and subject to the terms of the agreed inward loan. You must have your home departments approval to return to them at the end of the loan before you apply. Internal candidates will return to their previous post at the end of the loan period, which will need to be agreed with your line manager in advance. If your home department cannot agree to release you on loan, there is the opportunity for you to move across to the department on a fixed term appointment. In this instance the Department for Transport would become your home department and if there is no role available for you at the end of this appointment, you would be subject to the redeployment and redundancy process.
If you're employed by a non-departmental public body (NDPB) by moving jobs this will involve a change of employer and you may break the statutory rules on continuity of employment.
QualificationsLevel 2 qualifications in Math and English, i.e. GCSE - grades 9, 8, 7, 6, 5, 4 or grades A
• , A, B, C, or equivalentBehaviours
We'll assess you against these behaviours during the selection process:
• Communicating and Influencing
• Changing and Improving
• Managing a Quality Service
• Working Together
Benefits
Alongside your salary of £35,663, Vehicle Certification Agency contributes £10,331 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The Vehicle Certification Agency is the designated UK Vehicle Type Approval Authority. We have over 30 years experience supporting industry by providing internationally recognised testing and certification for vehicles, their systems and components.
If you would like to read more about VCA and the benefits of working for us, visit our Careers website!
Things you need to know
Selection process detailsThis vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
As part of the application process, you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
Our 2-stage selection process ensures a comprehensive assessment of each applicant's qualifications, skills, and potential fit within our organisation.
Stage 1: Initial Experience-Based Sift
In this stage, we carefully review all applicants CV & Personal statement to shortlist candidates who meet the experience indicators (listed below) and possess the necessary qualifications.
Stage 2: In-person Interview
The final stage involves an in-person interview in Bristol, where selected candidates will be invited to visit one of our premises.
Merit List
Please note that candidates placed on the merit list will be considered for suitable positions as they arise. Being on the merit list may lead to potential opportunities beyond the role of HR Systems and Data Manager.
How To Apply
To apply you should provide a CV and personal statement. We will assess the following Experience Indicators from your CV & personal statement so you should tailor both to clearly explain how you meet them.
• Advanced user of MS Excel, including the use of graphs, formulas and pivot tables.
• Strong analytical skills with the ability to communicate technical specifications to non-technical business users in a clear and effective style.
• Experience of reporting, Validating and assuring the quality of data.
Your personal statement should be a maximum of 1000 words and we recommend a minimum of 250 words for each of the bullet points above.
Some guidance to help you with your application can be found in the candidate pack below.
Click play on the below video for further support for your CV, personal statement and interview.
Sift and Interview Dates
The sift is due to take place from 18th February 2025.
Interviews are likely to be held from 5th March 2025.
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
You are encouraged to become familiar with the candidate pack, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles visit our Careers website.
Reasonable Adjustments
As a Disability Confident Leader employer, we are committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the Assistance required section in the Additional requirements page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if youre deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Document Accessibility
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
This job advert contains links to the DfT Careers website. Our website provides useful guidance and information that can support you during the application process. If you cannot access the information on our website for any reason, please email DRGComms@dft.gov.uk for assistance.
Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to DFT from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
For more information about how we hire, and for useful tips on submitting your application for this role, visit the How We Hire page of our DfT Careers website. You can find detailed information about the recruitment process and what to expect when applying for a role.
New entrants are expected to join on the minimum of the pay band.
Pre-employment Checking
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicants details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5-year period following a dismissal for carrying out internal fraud against government.
Feedback
Feedback will only be provided if you attend an interview or assessment.SecuritySuccessful candidates must undergo a criminal record check.People working with government assets must complete baseline personnel security standard (opens in new window) checks.Nationality requirements
This Job Is Broadly Open To The Following Groups
• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) Working for the Civil ServiceThe Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.Diversity and InclusionThe Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
About
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicantsJob contact :
• Name : Margaret Popo
• Email : margaret.popo@vca.gov.uk
Recruitment team
• Email : dftrecruitment.grs@cabinetoffice.gov.uk
Further informationIf you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact Government Recruitment Services via email: dftrecruitment.grs@cabinetoffice.gov.uk
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website Here
Attachments Role Profile Opens in new window (pdf, 210kB) VCA_Candidate_Pack_Finance_Resources_HR_v1 Opens in new window (pdf, 6510kB)
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