Procurement Analyst & Procurement Manager
Note:
Open for C2C,W2 (USC, GC)
Candidate must be local to NJ.
Role1 : Procurement Analyst
Location: Hybrid in Newark - NJ
Duration: 6+ months Contract to hire
Job Description:
• The Procurement Analyst will support the procurement team in managing the purchasing of goods and services for the organization. This role involves analyzing procurement data, managing supplier performance, assisting in contract negotiations, and optimizing procurement processes to ensure the timely delivery of high-quality products at competitive prices. The Procurement Analyst will collaborate with internal departments, suppliers, and external partners to meet organizational needs and achieve cost savings.
Job Responsibilities:
Data Analysis & Reporting:
• Analyze procurement data to identify trends, monitor spending, and identify cost-saving opportunities.
• Prepare and present regular reports on procurement performance, including supplier performance, spend analysis, and procurement efficiency.
• Track key performance indicators (KPIs) related to procurement and supply chain activities.
Supplier Management:
• Assist in sourcing and evaluating suppliers based on cost, quality, and service.
• Maintain and manage relationships with suppliers to ensure consistent delivery of goods and services.
• Monitor supplier performance and address any issues related to quality, delivery, or cost.
Procurement Process Support:
• Assist in the preparation of requests for quotations (RFQs), requests for proposals (RFPs), and purchase orders.
• Ensure procurement processes are efficient, transparent, and aligned with organizational policies.
• Track purchase orders and ensure timely delivery of goods and services.
Cost Management & Budgeting:
• Help develop and manage procurement budgets, ensuring adherence to financial constraints.
• Analyze procurement costs and recommend opportunities for cost reduction without compromising quality or delivery.
• Support the negotiation of pricing and terms with suppliers to achieve optimal value for the organization.
Contract & Documentation Support:
• Assist in preparing and reviewing contracts, ensuring that terms and conditions are clearly defined and compliant with organizational policies.
• Maintain accurate records of procurement transactions and contracts.
• Support the contract renewal process and help monitor compliance with contract terms.
Collaboration & Stakeholder Communication:
• Work closely with internal departments, such as finance, operations, and logistics, to ensure procurement activities are aligned with organizational needs.
• Provide guidance and support to internal stakeholders regarding procurement policies and procedures.
• Assist in managing supplier inquiries and resolve any issues related to order fulfillment or delivery.
Process Improvement:
• Assist in identifying areas for process improvement within the procurement function
• Recommend and implement best practices in procurement processes to enhance efficiency, reduce costs, and improve supplier relationships.
Qualifications:
• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, or a related field.
• 1-3 years of experience in procurement, supply chain management, or a related field.
• Experience with procurement software or enterprise resource planning (ERP) systems (e.g., SAP, Oracle, Ariba, etc.) is a plus.
• Strong analytical skills with the ability to analyze data and identify trends or cost-saving opportunities.
• Proficient in Microsoft Office Suite, especially Excel (e.g., data analysis, reporting, and pivot tables).
• Strong attention to detail, with the ability to handle multiple tasks simultaneously and meet deadlines.
• Good communication and negotiation skills to interact with suppliers and internal stakeholders.
• Analytical Thinking: Ability to interpret data and generate actionable insights for process improvements.
• Attention to Detail: Ensure accuracy in procurement data, contracts, and order management.
• Problem-Solving: Ability to identify and resolve procurement-related issues proactively.
• Collaboration: Work effectively across departments and with suppliers to achieve organizational objectives.
• Time Management: Ability to prioritize tasks and manage deadlines in a fast-paced environment.
Preferred Qualifications:
• Certification in Supply Chain Management or Procurement (e.g., Certified Supply Chain Professional - CSCP, Certified Professional in Supply Management - CPSM).
Note:
Open for C2C,W2 (USC, GC)
Candidate must be local to NJ.
Role2: Procurement Manager
Location: Hybrid in Newark - NJ
Duration: 6-12+ months Contract
Job Description:
• The Procurement Manager will be responsible for managing all aspects of procurement for a large IT program. This includes sourcing IT hardware, software, services, and consulting, negotiating contracts, and ensuring that all procurement activities are compliant with organizational policies and aligned with program goals. The Procurement Manager will collaborate with internal stakeholders and vendors to ensure timely, cost-effective, and high-quality delivery of goods and services required for the program’s success.
Job Responsibilities:
Procurement Strategy & Planning:
o Develop and execute procurement strategies for IT products, services, and solutions to meet the needs of the program.
o Work with program management and cross-functional teams to understand requirements, timelines, and budget constraints.
o Develop procurement plans, including risk assessments, supplier evaluations, and procurement schedules.
Supplier Selection & Management:
o Source, evaluate, and select suppliers based on cost, quality, capacity, reliability, and alignment with program objectives.
o Establish and maintain strong relationships with key suppliers, ensuring their ability to meet program requirements and timelines.
o Negotiate favorable terms and conditions, including pricing, delivery schedules, and service level agreements (SLAs).
Contract Management:
o Lead the preparation, negotiation, and execution of contracts, ensuring compliance with legal, regulatory, and organizational standards.
o Work closely with legal and finance teams to review contracts and ensure alignment with program needs and budget.
o Manage contract amendments, renewals, and disputes, ensuring compliance with agreed-upon terms.
Procurement Execution:
o Oversee the procurement lifecycle, from requisition through to delivery and payment.
o Manage the issuance of requests for proposals (RFPs), requests for quotations (RFQs), and other procurement documents.
o Ensure that the procurement process is timely, transparent, and adheres to best practices and internal policies.
Budget & Cost Control:
o Work closely with the finance team to ensure procurement activities stay within the program’s budget.
o Monitor and track procurement spending, identify cost-saving opportunities, and drive cost efficiencies.
o Ensure procurement activities are aligned with the overall financial goals of the program.
Risk Management & Compliance:
o Assess and mitigate procurement-related risks, including supplier performance, delivery delays, and cost fluctuations.
o Ensure compliance with all relevant regulations, organizational policies, and ethical standards.
o Maintain up-to-date knowledge of procurement regulations, best practices, and industry trends.
Reporting & Stakeholder Communication:
o Prepare regular reports on procurement activities, including vendor performance, spend analysis, and cost savings.
o Provide updates and communicate procurement progress to key stakeholders, including program managers, executives, and other team members.
o Act as the primary point of contact for any procurement-related issues and ensure smooth communication across departments.
Continuous Improvement:
o Continuously evaluate and improve procurement processes to enhance efficiency, reduce costs, and increase value for the organization.
o Implement process improvements to ensure that procurement practices support the agile nature of the IT program.
Qualifications:
• Bachelor’s degree in Business, Supply Chain Management, Information Technology, or a related field.
• 5+ years of experience in procurement, with a focus on IT procurement in large-scale programs or projects.
• Proven experience in negotiating IT contracts, managing vendor relationships, and leading cross-functional teams.
• Familiarity with IT procurement processes, software licensing, hardware procurement, and IT service management contracts.
• Strong negotiation and contract management skills, with the ability to secure favorable terms.
• Excellent communication skills, both written and verbal, with the ability to engage stakeholders at all levels.
• In-depth understanding of procurement best practices, cost control, and risk management.
• Proficient in procurement and project management tools (e.g., SAP, Oracle, MS Office, etc.).
• Strong organizational skills and the ability to manage multiple procurement projects simultaneously.
• Negotiation Skills: Strong ability to negotiate favorable terms and ensure that both parties meet their commitments.
• Attention to Detail: Ability to review contracts, specifications, and procurement processes meticulously.
• Stakeholder Management: Ability to communicate effectively with stakeholders across all levels, managing expectations and resolving issues.
• Problem-Solving: Proactively identify and resolve procurement-related challenges, such as supply chain issues, delays, or contractual disputes.
• Leadership: Ability to lead and mentor procurement staff and collaborate across departments to ensure program success.
Preferred Qualifications:
• Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (CPM), or other relevant procurement certifications.
• Project Management Professional (PMP) or related certifications (for IT project experience)
